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IT Administrative Assistant: About Us


The Information Technology Administrative Assistant is responsible for providing support to the CIO, CTO, and Support Department. This position requires a technically savvy individual who is extremely well organized and well versed at communicating both verbally and in writing.


IT Administrative Assistant: Text


  • Serve as project coordinator and point of contact for the IT department, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements

  • Manage hardware ordering process and coordinate inventory of IT assets

  • Coordinate contracts with vendors and suppliers, including managing invoicing, and payment processes

  • Manage vendor invoices and work closely with the finance department to ensure they are paid accurately and on time.

  • Keep IT licenses and leases up-to-date

  • Perform systems administration functions for designated information systems/technologies

  • Provide project coordination assistance with special projects and any other duties as assigned by MCIT team

  • Escalate issues to management

  • Serve as an administrator for all tasks within the department including recording minutes, arranging schedules of events, proof-read documents, etc.

  • Manage procurement of inventory including documenting all equipment assigned to staff members

  • Performs work in compliance within specified warranty requirements and returns defective equipment/parts to maintenance inventory, document customer repairs, maintains and restocks assigned parts inventory

  • Responsible for tracking hardware and software inventory

  • Arrange and prepare equipment for shipping/receiving and distribution accurately and promptly

  • Manage time efficiently and effectively; set priorities appropriately and schedule calls

IT Administrative Assistant: Text


  • Experience in a similar role, including project coordination or office manager experience

  • Experience reporting directly to executive level staff

  • Familiarity with IT terms and specifications an asset

  • Demonstrated ability to function effectively and with great attention to detail while managing multiple tasks

  • Demonstrated ability to work well both independently and as a member of a team

  • Excellent oral and written communication skills

  • Ability to handle sensitive information with a strict level of confidentiality

  • Ability to adhere to defined processes and procedures and suggest improvements

  • Knowledge and proficiency with Microsoft Office 365

IT Administrative Assistant: Text


No phone calls. Email our team below.

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MCIT - IT Admin Assistant Candidate

IT Administrative Assistant: About Us
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